Effective board meetings permit a robust discussion based on data and analysis, which supports clear decision-making. To achieve this you must create an engaging atmosphere where everyone’s views are appreciated and accepted and active participation from all. This can be achieved using various facilitation techniques to promote engagement. For instance it is possible to rotate who leads the discussion on an agenda item, or encouraging board members share their opinions with respect.
Board members should be urged to prepare well in advance for meeting dates. This includes reviewing relevant reports, PowerPoint presentations and other documents. This will allow for a more focused and engaged discussion at the meeting. It can also be assisted by the use of the board portal software which provides simplified collaboration.
Before the board meeting An agenda that is thorough, well-structured and allows for adequate time for each item should be distributed. It is crucial that the agenda is crafted by collaborating, incorporating input from the executive team, the chair of the board and board members. This ensures that the most crucial issues are addressed, and that tangential discussions do not derail important discussions. It is essential that the agenda provides an overview of the topics that will be discussed. This helps attendees prepare their thoughts and focus on the topic prior to the meeting. This can be accomplished by providing a concise description and the purpose of each item in the board package. The CEO should also include a spotlight section in order to discuss the most important points from the meeting. This will help encourage discussion.